State of Massachusetts Vaccine Manager in Boston, Massachusetts

The Department of Public Health (DPH) and the Bureau of Infectious Disease and Laboratory Sciences (BIDLS) are seeking experienced candidates to serve as theVaccine Managerwithin the Immunization Program. Our ideal applicant will manage operations, program budget and provide recommendations regarding local and national vaccine policy in order to serve citizens of the Commonwealth. The Vaccine Manager will ensure best practices are delivered throughout the unit by utilizing subject matter expertise and implementation of priorities on a day to day basis. Reporting to the Immunization Program Director, he/she will provide efficient execution of analysis of immunization delivery trends and forecasting future vaccine needs.

/Duties and Responsibilities (these duties are a general summary and not all inclusive):/

  • Develops grant applications for federal resources and manages vaccine budget ($157 million); designs and analyzes financial spreadsheets tracking federal and state vaccine expenditures across accounts and uses these reports for strategic planning regarding program priorities

  • Directs the DPH Immunization Program's vaccine-related quality assurance plan and deploys bargaining unit staff to assure compliance at provider sites. Leads collaboration with BIDLS staff to evaluate and improve vaccine accountability and federal Vaccines for Children Program (VFC) compliance at provider sites.

  • Provides quality assurance oversight for vaccine orders from federal and state accounts utilizing the Massachusetts Immunization Information System (MIIS) and federal vaccine tracking system (VTrckS). Supports staff who maintain vaccine “virtual” inventory at the central distribution center, McKesson.

  • Supervises staff responsible for overseeing proper handling, storage and transportation of vaccine. Monitors operational processes that oversee the return of spoiled/expired vaccines for excise tax credit.

  • Leads processes to update protocols and guidelines as needed to ensure compliance with federal Vaccines for Children Program requirements. Functions as reviewer for communications with internal and external partners.

/Preferred Qualifications/

  • Knowledge of the principles and practices of vaccine management;

  • Capacity to establish a course of action to accomplish a specific project or goal; plan proper assignments of personnel and appropriate allocation of resources and to communicate expectations about tasks and deadlines;

  • Familiarity with federal/state legal and regulatory practices and procedures Critical thinking skills, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

  • Basic principles of management, including business writing, budgeting and cost-allocation

  • Demonstrated ability to supervise staff including performance appraisal, employee coaching/training/development, and performance management

  • Aptitude in maintaining accurate records and exercise discretion in handling confidential information;

  • Strong written and oral communication skills, including methods of general statistical report writing and proficiency in Microsoft Office applications including Excel, Outlook and Word

/About the Department of Public Health/

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

/Total Compensation/

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance premium

  • Reasonable Dental and Vision Plans

  • Flexible Spending Account and Dependent Care Assistance programs

  • Low cost basic and optional life insurance

  • Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan

  • 11 paid holidays per year and competitive Sick, Vacation and Personal Time

  • Tuition Remission for employee and spouse at state colleges and universities

  • Short-Term Disability and Extended Illness program participation options

  • Incentive-based Wellness Programs

  • Professional Development and Continuing Education opportunities

  • Qualified Employer for Public Service Student Loan Forgiveness Program

/Pre-Hire Process/

A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

For questions, please contact Health Human Resources at 1-800-850-6968.

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.


Applicants must have at least (A) five years of full-time, or equivalent part-time, professional, administrative, supervisory or managerial experience in business administration, business management, or public administration and (B) of which at least four years must have been in a supervisory or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.


I. A Master's or higher degree with a major in business administration, management, public administration, industrial engineering, industrial psychology, or hospital administration may be substituted for a maximum of one year of the required (A) experience.*

**Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Management

Organization: *Department of Public Health

Title: Vaccine Manager

Location: Massachusetts-Boston-305 South Street

Requisition ID: 170002LP