State of Massachusetts Procurement and Contracts Analyst in Boston, Massachusetts

The Purchase of Service (POS) Procurement and Contracts Analyst will work in the Contract Unit of DMH, providing technical support and training, advising and assisting Central Office and Area Contract and Procurement Staff, and POS vendors on all aspects of POS procurement and contracting. The electronic information systems utilized in this role include, but are not limited to, Massachusetts Management and Reporting System (MMARS), Enterprise Invoice Management (EIM), Commonwealth Information Warehouse (CIW), Provider Data Management (PDM), COMMBUYS, and Contract Management System (CMS). This individual will become an expert in these systems.

*Detailed Statement of Duties and Responsibilities:


  • Provides support, assistance and training to DMH staff on Central Office and Commonwealth procurement regulations as promulgated by OSD.

  • Provides support, assistance and training to DMH staff on MMARS MA and encumbrance management and the related regulations as promulgated by OSC, especially as relates to integration with EIM.

  • In the event a new financial management system is deployed, acts as DMH liaison for procurement and contracting issues, ensuring setup, configuration and data migration, as related to procurement and contracts, is successful.

  • Provides technical support, assistance and training to DMH staff on EIM (contract setup, EIM configuration, support with errors or usability, etc).

  • Acts as EIM liaison to the Executive Office of Health and Human Services, submitting contract filter requests, providing feedback on usability, submitting help desk or script requests for DMH, and advising on various enhancements and defect fixes as needed.

  • Provides technical assistance to Central Office and Area staff in all aspects of procurement and contracting, supporting all relevant regulations.

  • Participates in biennial rate review activities, ensuring Central Office and Area procurement and contract staff are represented, notified and advised on potential changes to programs and contracts.

  • Utilizes CMS and other data sources to conduct data analysis and prepare reports on various aspects of the Purchase of Service system, including spending analysis, budget planning exercises, amendment activity, and contract capacity and utilization.

  • Makes design changes or modifications of CMS database(s) in collaboration with EOHHS IT to accommodate user needs based on customer feedback and analysis of existing database system.

  • Provides ongoing management of CMS database to ensure continuity of reporting capabilities and implement corrective procedures, in collaboration with EOHHS IT, as needed.

  • Provides procurement and contract data to Management and Budget leadership team as requested and provides information to Department staff regarding vendor performance, vendor financial health, and vendor history.

  • Creates complex research reports and perform advanced statistical analysis of data related to DMH’s contracted services.

  • Serves on procurement management teams internal and external to DMH as required.

  • Posts requisitions and bid solicitations on COMMBUYS.

  • Participates in the review, evaluation and qualification process for bids submitted against DMH procurements.

  • Assists and advise on Departmental procurements acting as a procurement team member, assisting in creation of procurement documents, as well as serve as a procurement team member as requested with the Operational Services Division.

  • Produces and coordinates Statements of Work to contracted DMH vendors as required.

  • Assists Management and Budget leadership to respond to administrative, legislative, and stakeholder requests for information regarding DMH POS procurements and contracts.

  • Regularly reviews audited financial statements/Unified Financial Reports to ensure financial health and stability of contracted services.

  • Provides and assists with communication and training for DMH and provider staff as new technologies, CMS Sytem, regulations or procedures arise (ie: EIM system modification, new rate regulation, Financial Management system replacement, etc)

*Preferred Qualifications:*

  • Familiarity or experience with relational database design and data analysis, and familiarity with Generally Accepted Accounting Principles (GAAP).

  • At least six years of professional experience in work simplification, management analysis, program analysis, methods analysis, fiscal & financial analysis, budget analysis or in program administration or program management.

  • Knowledge of MMARS, CIW, EIM, COMMBUYS

  • Knowledge of Commonwealth procurement practices and regulations

  • Knowledge of POS and basic contracting requirements (OSD/OSC) required contracting forms, procurement requirements, etc.

  • Knowledge of Commonwealth Fiscal regulations related to contracts and encumbrances.

  • Functional knowledge of encumbrance and MA structure in MMARS, and how they relate to EIM.

  • Basic knowledge of high-level interface processes in the Commonwealth (MMARS interfaces, batch approvals, HIPAA mailboxes, Interchange, etc)

  • Experience creating CIW queries for encumbrance and Master Agreement analysis.

  • Functional knowledge and experience entering and configuring contracts in EIM (Enterprise Invoice Management)

  • Knowledge of CMS (Contract Management System).

  • Given the population served, bilingual or multilingual fluency.

_Mission Statement:_

The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.

_Total Compensation:_

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As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance premium

  • Reasonable Dental and Vision Plans

  • Flexible Spending Account and Dependent Care Assistance programs

  • Low cost basic and optional life insurance

  • Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan

  • 11 paid holidays per year and competitive Sick, Vacation and Personal Time

  • Tuition Remission Benefit for employee and spouse at state colleges and universities

  • Short-Term Disability and Extended Illness program participation options

  • Incentive-based Wellness Programs

  • Professional Development and Continuing Education opportunities

  • Qualified Employer for Public Service Student Loan Forgiveness Program

_Pre-Offer Process:_

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions, please contact Health Human Resources at 1-800-850-6968.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.*

II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.*

III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Accounting and Finance

Organization: *Department of Mental Health

Title: Procurement and Contracts Analyst

Location: Massachusetts-Boston-25 Staniford Street

Requisition ID: 180008LT