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Harvard University Program Manager in Cambridge, Massachusetts

62518BRAuto req ID:62518BRJob Code:405012 Admin Professional (N) Department Office Location:USA - MA - Boston Business Title:Program ManagerSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:5 or more years of experience. Higher education may count towards experience.

Additional Qualifications and Skills:

  • Bachelor's degree is strongly preferred. Master's degree preferred.

  • This role must handle confidential material with tact and discretion; have a strong customer service orientation and outstanding judgment and interpersonal skills; have the ability to manage high-volume, competing, and often time-sensitive priorities; excel at meeting deadlines and following through on projects with great attention to detail and high-quality results.

  • Excellent written communication skills are essential.

  • The creation of internal systems to support efficiency will be encouraged.

  • The Program Manager also must have good humor and be flexible, enthusiastic, and energized by change.

  • The ability to function in an entrepreneurial, rapidly evolving setting with a “can-do” attitude and team spirit is essential.

  • Excellent organizational skills with a particular ability to prioritize work in an environment with multiple and conflicting interests.

  • Proven project and/or program management skills.

  • Excellent interpersonal, analytical, and communication skills.

  • Ability to work independently with minimal supervision.

  • Proficiency in using a variety of computer software and systems.

Additional Information:Cover letters are strongly encouraged as part of the application process.

This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community ( ?formID=16341e35-cbc6-4904-88a3-09b35763307e) to keep in touch and learn about future opportunities!Department:Center for Primary CarePre-Employment Screening:Identity Schedule:35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pmJob Function:General Administration Position Description:

The Center for Primary Care (Center) was founded in 2010 to strengthen primary care education and innovation at Harvard Medical School. Over the past 10 years, the Center has grown successfully by facilitating innovations in practices, conducting original research by studying exemplary primary care systems, launching new training programs, assisting with curricular change at HMS, supporting entrepreneurs in primary care delivery, and engaging students.

The Program Manager will be independently responsible for all administrative coordination of the HRSA-funded Technology Enabled Education for Community Health (TEECH) project; They will serve as the principal administrative contact, and liaison for internal and external department and program constituencies; review and analyze procedures and policies; assess outcomes and implement changes; work very independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipate and resolve problems, updating supervisor as needed; may train, delegate and direct work of support staff, students, LHT’s and temps.

Typical Duties:

  • Manages and has lead/primary responsibility for the HRSA-funded Technology Enabled Education for Community Health (TEECH) project; Handles a significant amount of detailed work as it relates to project management, research, monitoring & evaluation, coordination of project teams, communication with internal and external stakeholders;

  • Develops and implement complex administrative systems and procedures;

  • Serves as the principal administrative contact and liaison with the program constituents, government agencies, and partner sites; principal source of information on TEECH program policies and advises faculty, students, or staff on regulations and policies;

  • Prepares and maintains unit's records (financial, personnel, administrative, research); reviews complex documents, reports, etc., to assure compliance with University requirements and/or government regulations, and notifies supervisor of unusual situations as needed;

  • In collaboration with the Assistant Director of Grants and Finances, monitors budget(s) including grants, maintains financial documentation, and provides information, research, statistics, and analysis. Advises on expenditures and monitors towards a large or complex defined budget;

  • In collaboration with Associate Director of Research, monitors research and evaluation plan, and provides information, research, statistics, and analysis.

  • Advises and trains appropriate external partners, including participating partner sites accordingly;

  • With the current program manager, co-manages all logistical aspects of events/programs, including staffing, facilities, amenities, and meeting materials. Negotiates with hotels, caterers, and vendors;

  • Develops and manages data tracking systems, often using a variety of computer software; prepares statistics and reports on program participation, survey results, budget, evaluations, and research;

  • Trains, oversees, schedules, and directs work of support staff, students, and/or LHT’s and temps;

  • Evaluates policies and procedures; recommend and implement improvements;

  • May prepare grant proposals; may provide policy interpretation on grant parameters. May serve as liaison to granting institutions/donors;

  • In collaboration with the Assistant Director of Communications and Marketing, may oversee relevant websites and communication materials;

  • May assist with staff recruiting efforts; screening resumes, and interviewing applicants in person;

  • Contributes to unit goals by accomplishing related duties as required.

School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values ( Benefits:We invite you to visit Harvard’s Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote)