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Harvard University Project Manager, HOPE in Cambridge, Massachusetts

53030BRAuto req ID:53030BRJob Code:405012 Admin Professional (N) Location:USA - MA - Boston Business Title:Project Manager, HOPESub-Unit:------------ Salary Grade:056Time Status:Full-time Union:97 - Non-Union,Statutory Supervisor Basic Qualifications:

  • Bachelor's Degree or equivalent work experience required

  • 3+ years of relevant work experience required

Additional Qualifications and Skills:

  • Prior research project management and financial/budget management experience strongly preferred

  • Supervisory experience is a strong plus

  • Experience with managing multiple projects simultaneously preferred

  • Advanced knowledge of financial and operational regulations concerning sponsored research strongly preferred

  • Excellent organizational and communications skills (verbal, written and interpersonal) preferred

  • Experience and comfort in working in dynamic, multi-deadline driven environment preferred

  • Experience working individually or within a team to think creatively and offer solutions preferred

  • Commitment to and experience with engaging individuals with lived experiences of HIV in research preferred

  • Possession of broad research/academic interests and experience and success applying critical thinking to programmatic, financial, and policy issues preferred   

Additional Information:Duties and Responsibilities continued:

Financial Management:

  • Advise the MPIs and co-Chairs on the equitable allocation of resources across the HOPE project, including HOPE subcontractors, based on their Scope of Work

  • Communicate with all subcontractors throughout the year regarding fiscal and administrative requirements, particularly during the budget and contract negotiation phase, and serve as the liaison between the subawardees and the HSPH Sponsored Programs office regarding executing and amending each award

  • Closely manage subcontract and other invoices related to HOPE

  • With input from the project team, create clinical site recruitment targets for enrollment and participant follow-up and the corresponding cost estimates and budgets for the prime award and potential supplements

  • As the financial administrator of the account at HSPH, oversee the funding and monitor expenses to ensure compliance with applicable regulations and award terms and conditions

  • With the support of the department grant manager, compare budgeted to actual expenditures and provide the Harvard MPIs with expenditure projections

  • Assist the MPIs in the submission of timely, accurate, and complete technical (RPPR) and financial reports

  • Work with the HOPE MPIs, co-Chairs, and department grant manager to submit any associated requests for funding (administrative supplement proposals, substudies etc)

  • Other related duties as assigned


  • Harvard University requires pre-employment reference checks and background screenings.

  • This position has a 90 day orientation and review period.

  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.


The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School’s mission, objectives, and core values, please visit our website here.

Harvard offers an outstanding benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the countryDepartment:EpidemiologyPre-Employment Screening:Education, IdentityJob Function:General Administration Job-Specific Responsibilities:The SPH Epidemiology Department is seeking a Project Manager for the HOPE study. The Project Manager will provide day-to-day oversight of the operations of the HOPE study and will also be responsible for the administrative and financial management of this award and 16 associated sub-awards. Specifically, reporting to the HOPE protocol co-Chair and working closely with the PHACS Program and Finance Directors and as directed by the HOPE leadership, the Project Manager will be either directly or indirectly responsible for the following management responsibilities:

Project and Administrative Management:

  • With training from the Program and Financial Directors, develop a solid understanding of the infrastructure and operations of PHACS and HOPE

  • Develop strong relationships with the HOPE MPIs and co-Chairs, collaborating entities, and the site PIs and staff of HOPE in order to support the development, initiation and conduct of this multi-site cohort study

  • In collaboration with the MPIs and co-Chairs, manage the HOPE protocol development process

  • In collaboration with the HOPE Protocol Specialist and the Data Management Center staff, manage the project management plan, timeline and deliverables for the HOPE protocol

  • In collaboration with the Regulatory and Compliance Manager, support the single IRB (sIRB) approval process for the HOPE study and contribute to sIRB applications for continuing review on an annual basis

  • Upon activation of the HOPE study, oversee the day-to-day activities of the HOPE subcontractors, providing support to HOPE collaborators and study sites and teams

  • Provide project management for and support the development of essential study resources including HOPE-specific policies and procedures, protocol amendments, enrollment reports, data collection instruments, and schedules

  • Ensure protocol and regulatory compliance for all HOPE activities

  • Identify training needs and develop and implement new initiatives and trainings to ensure the accurate and efficient implementation of the HOPE protocol

  • Monitor the performance of HOPE sites, work with study leadership to identify challenges, and design site-specific or study-specific solutions

  • In collaboration with the Director of Health Education and Community Core (HECC), engage and manage the involvement of HOPE and PHACS Community Advisory Board (CAB)/Young Adult Community Advisory Board (YACAB) members throughout HOPE’s research process

  • Work with Director of the HECC to manage creation of HOPE-related website content and new health communication resources for HOPE

  • Participate in leadership team communications via regular conference calls and meetings

  • Contribute to grant applications and annual NIH reports for continued funding and new initiatives

  • Orient, train and supervise HOPE Project Assistant

  • As interested, serve on manuscript writing teams

Duties and responsibilities will be continued in the "Additional Information" section.

PLEASE NOTE: This position has a term appointment of 2 years from date of hire, with the possibility of extension.

PLEASE NOTE: Once normal operations resume, position will require participation in/travel to network meetings.

PLEASE NOTE: This position will have supervisory responsibility over one direct report.

PLEASE NOTE: This position may require occasional weekend/evening work based on travel or proposal deadlines.

PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required once the School and this role return to an operational status that supports it.School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:The Health Outcomes around Pregnancy and Exposure to HIV/Antiretrovirals (HOPE) cohort study will enroll and follow 1,600 young women living with HIV (WLHIV), including those with perinatally acquired HIV (PHIV), to address critical scientific questions in the clinical course of HIV infection from preconception to postpartum. This cohort will be recruited from and build on the unique research infrastructure of the Pediatric HIV/AIDS Cohort Study (PHACS) to create a platform for exploring the multilevel dynamic determinants and mechanisms that influence the short- and longer-term health of WLHIV during their reproductive years.

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