Harvard University Senior Director, Administratio in Cambridge, Massachusetts
55679BRAuto req ID:55679BRJob Code:361059 Administrative Manager Location:USA - MA - Cambridge Business Title:Senior Director, Administration & FinanceSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :059Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:
Bachelor’s degree and a minimum of 8 years’ of progressively responsible relevant work experience.
Must have supervisory experience
Additional Qualifications and Skills:
Experience in creating and leading inclusive, welcoming organizational culture that leverages diversity, and brings out the best in all members of the organization.
Understanding of systems, governance, and decision-making in a University environment.
A minimum of three years of experience with finance, controls and budgeting, including the ability to read, understand, and act on complex financial reports.
A passion for internal operations and enabling the success of others.
Demonstrated success in launching, implementing, or improving systems or standard operating procedures.
A strong track record in developing, supporting, and leading teams.
An ability to manage multiple activities simultaneously, delivering on commitments,
and operating with speed, accuracy, and strong judgment.
Entrepreneurial with an enthusiasm for doing whatever it takes to get the job done.
An ability to drive to big picture goals while maintaining strong attention to detail.
Excellent interpersonal and written communication skills that will resonate with colleagues of diverse backgrounds.
Additional Information: This position is a fully benefits eligible two-year term appointment, with the strong possibility of renewal.
Please note: This is an in-person/on campus position based in Cambridge, MA, with possible flexible work options.
Salary Range: $90,200 - $160,400
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Harvard Kennedy School’s Mission and Commitment to Diversity, Inclusion, and Belonging
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Learn more about Harvard Kennedy School’s commitment to diversity, inclusion, and belonging.
Harvard offers a generous benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Department:Bloomberg Center for CitiesPre-Employment Screening:Education, IdentityJob Function:Finance, General AdministrationJob-Specific Responsibilities: The Senior Director’s responsibilities span:
Finance and Budgeting. Manage finance operations and budgeting (budget approximately $20 million per year) for the organization. Lead administration of the Center’s budget reporting, forecasting, financial analyses, and maintenance of financial controls. Ensure user-friendly processes that support payment transactions in accordance with school policy.
Human Resources. Lead the Center’s operations with respect to recruitment, appointments, onboarding, and performance reviews. Establish processes that support the team’s professional development and training. Support managers on human resources issues such as job scoping, flex time and hiring of temporary workers. Advance practices that foster diversity, inclusion, and racial equity. Serve as primary liaison to HKS Human Resources.
Information Systems. Oversee the Center’s information technology infrastructure including its customer relationship management system, internal knowledge management, file-sharing, classroom technology, and instructional technology. Lead initiatives to ensure the team is trained.
Office and Remote Office Management. Ensure that the physical and virtual infrastructure supports the team and provides a first-rate experience for those engaging with it. Manage issues related to workspace, audio/visual infrastructure such as web and video conferencing, and facilities. Manage capital projects and physical space.
Harvard Process and Policy / Research Administration: Liaise with other heads of Finance, Research Administration, and Operations across HKS and Harvard University regarding process improvement, policies and procedures, and related initiatives. Lead staff training on related functions.
Contracting: Oversee the Center’s contracting with external vendors and freelancers.
As a key leader in the organization, the Senior Director will also model and seek ways to:
Foster and contribute to a culture of excellence grounded in learning, problem solving, and teamwork.
Collaborate with colleagues to identify recommendations for process improvements.
Collaborate and problem-solve with colleagues throughout Harvard and Harvard Kennedy School, ensuring that design decisions are supportive of the larger mission of the school.
Help managers protect the work-life balance of their teams.
Establish standard operating procedures that support the Center and its staff, and operational excellence, in ongoing operations.
School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Senior Director for Administration and Finance at the new Bloomberg Center for Cities at Harvard University (https://news.harvard.edu/gazette/story/2021/03/bloomberg-philanthropies-harvard-create-new-bloomberg-center-for-cities/) will be a leader in building the systems, practices, and operations that support a dynamic organization and high-performing team.
Building on the Bloomberg Harvard City Leadership Initiative (https://www.cityleadership.harvard.edu/) , the University-wide Center aims to strengthen city leadership and governance, and serve as a hub of world-class programs, teaching, and research on cities. The Center will bring together faculty, students, and expertise from around Harvard to engage in continuous interaction with practice.
Reporting to the Executive Director, and working closely with faculty leadership, the Senior Director for Administration and Finance will bring a passion for enabling the success of colleagues and advancing operational excellence. We seek an accomplished leader with the skills to build, manage, and execute top-notch internal and financial operations for the Center. We are committed to building and fostering a diverse and inclusive team of staff, students, and faculty and we seek candidates who share our commitment and values.